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Cheltenham Civil Service Skittles Club
Minutes of AGM
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CHELTENHAM CIVIL SERVICE SKITTLES CLUB

Annual General Meeting 2007

MINUTES of the meeting held 10 July 2007, 19:30 at the Civil Service Sports Club, Tewkesbury Road, Cheltenham.

PRESENT: Reg Rowley(Chairman), Paul Collins (Secretary), Richard Morris (Treasurer), Brian Wood (Fixtures and Website Management), Patrick Phair (Scorekeeper), Gary Lusty (Stickers/Equipment) and representatives of A-Bombs, Pensioners, SOS and X-Tracts.

APOLOGIES: Mike Gange, John Harper, Phil Lewis

INTRODUCTORY NOTE: The overlapping features of many items made strict adherence to the prepared Agenda impossible, so this report summarises the presentations and decisions taken in a more general way than indicated by the Agenda.

MINUTES of the 2006 AGM

1. Read and accepted as a true record.

2. Actions arising:

•  The case for re-addressing the rebate from CACSSA was submitted by Tony Clay.   Action complete.
  NB. The Chairman indicated that the detail of the correspondence would be discussed later within the general context of Finance.
• The Fixtures Secretary confirmed that a request from John Downey to avoid fixture clashes, and another from CACSSA to play on Mondays had been achieved.   Action complete.
• A request from Gary Lusty to allow low-scoring players to play again in games where one team was short of players will be considered during a forthcoming Review of the Rules.  Action on-going: Committee.

CHAIRMAN's REPORT

3. Copies of the text of the Chairman's Report to CACSSA were provided to the meeting, and briefly discussed.

TREASURER's REPORT

4. Copies of the text of the Treasurer's Report together with a Statement of Account were provided to the meeting, and briefly discussed.

5. In view of the increased alley charge and also wishing to offer increased incentive for Stickers it was agreed that the charge per game would be £28 (£15 for the alley; £13 for the Sticker).

FIXTURES SECRETARY's REPORT

6. The Fixtures Secretary reported that, with minor re-scheduling, all fixtures had been completed within the designated term.

SCOREKEEPER's REPORT

7.  The scorekeeper remarked that all cards had been received.

REPORT on STICKERS

8. Gary Lusty reported that he had been successful in recruiting some new stickers so that we had a full complement.

9. Because of concerns about our position under the Employment of Children Act and also with regard to Child Protection it had been decided to invite only the offspring of CACSSA Members to act as stickers. The so-called 'fee' is actually a voluntary remuneration for their efforts. The meeting concurred with this approach.

REPORT on EQUIPMENT

10. Gary Lusty also remarked on the fact that the Skittles Club's pins and balls were being used for private functions arranged by CACSSA without any payment. It was agreed that he and the Chairman should approach CACSSA on this issue.

11. He also commented on the fact that the alleys are showing signs of deterioration. The meeting agreed that CACSSA should be approached to determine the best course of action to ensure their good maintenance.

12. Gary also reported that the family of Jo Green were still prepared to provide a trophy to be competed for in her memory. A proposal that this competition should be limited to Young Players was met with unanimous approval and it was decided that qualifying players would be aged 25 years or under on the first day of the Winter season.

13. The trophy provided by the family would be for the Best Average over the Winter season. The Skittles Club would provide a trophy for the Highest Score by a player in this age group.

REPORT on PUBLICITY

14. Brian Wood reported that the Skittles Club website was in good order but that he had discovered a free site which provided enhanced facilities, especially for immediate entry of scores with multiple users able to access and edit through password protection.

15. The site URL is http://chelt.leaguerepublic.com and offers some chance to add detail about games.
NB. Post-A.G.M note: the site's facilities have been upgraded. now offering input of photographs.

MEMBERSHIP & CHARGES

16. Paul Collins and the Chairman delineated the financial interchange with CACSSA following its unannounced, and retrospective, increasing of the alley hire fee and of its calculating the Membership rebate strictly by the rule-book for the 2005-06 playing year (Winter & Summer).  Previously this had been calculated on a notional basis and for a few years now had equated to the total alleys charge.

17. After some correspondence CACSSA agreed to reduce their charge to the Skittles Club for that year but warned that the rebate for subsequent years would be based strictly on a clear indication of Ordinary (Full and Retired) CSSC Members. This indicated that maintenance of a proper Membership Record would be very much in the interests of the Skittles Club, if only because it would simplify discussions with CACSSA on rebate matters.

18. It was thus decided that all teams should provide a list of members who had agreed to be associated with their team whether playing or not.  Non-players could be included so long as there was an indication of their association, particularly if acting in some support capacity such as team-treasurer or scorer.  Team captains would be required to indicate additions or change to their list - the easiest way being a note on a scorecard.
NB. This requirement for team-lists merely reverts to the position of some years ago. Why it lapsed is not clear.

19. In reply to a question from the floor the meeting was informed that the fee for Associate Membership of CACCSA in 2007-08 (October to September) would be £40, with a discount to £38 if paid by the end of October 2007.

COMPETITIONS

20. MIXED PAIRS. This turned out to be a great success. The meeting concurred that this should be repeated annually.  It was agreed that a Perpetual Trophy should be purchased.

21. YOUNG PLAYERS. New awards will be provided for competition by players - see paras 12-13 above.

22. A proposal to run a Young-Player-of-the-Year competition, separate from the main competition was not accepted. A particular problem with this would be the fixture congestion that would result.

RULES/CONSTITUTION

23. The Chairman indicated that some of the current Rules were either incorrect or obsolete and proposed that the Committee prepare a new Constitution (in keeping with the definition of membership described in para 17) for ratification at the next A.G.M.

24. A summarised version of the Rule changes incurred by the discussion at the meeting was offered, for receipt by team captains at the beginning of the Winter season.
NB. The Chairman is providing a package for each team in which the new Rules will be included.

COMMITTEE

25. Members of the current Committee had all indicated their willingness to stand for another year, and with no other nominations forthcoming were re-elected en bloc, nem con. The Committee thus remains as follows:

	Chairman	Reg Rowley (Hangovers)
	Secretary	Paul Collins (Muffinmen)
	Treasurer	Richard Morris (Odds and Ends)
	Fixtures	Brian Wood (Hangovers)
	Scorekeeper	Patrick Phair (Odds and Ends)
	Stickers	Gary Lusty (Strongbows)
	Publicity	Brian Wood and Mike Gange (Fiends)

CACSSA OPEN DAY

26. The Chairman highlighted the Open Day which was to be held on July 29th as an opportunity to publicise the Club and hopefully recruit new players. He invited all Members to participate.
N.B. because of the flooding which affected Gloucestershire around this time the event was postponed to 12th August.

AOB

27. Gary Lusty (Strongbows) raised the idea of a Skittles Club Dinner-Dance or Disco. this did not meet with general approbation because, although a good idea in principle, some scepticism about the amount of likely support was expressed from the floor.  Gary will however continue to investigate the possibility of holding some such event.

28. Neil Coleman (Pensioners) asked if the start of the Winter season could be delayed until October to allow for players still being on holiday at the beginning of September.  Brian Wood (Fixtures Secretary) commented that the season was already congested and such a delay would not be feasible.  However, he was willing to take any constraints on individual teams into account when arranging the Fixtures schedule.

There being no other business, the meeting closed at 9:30pm.

Reg. E. Rowley
(Chairman, CCSSC)